Challenge
Doane University is a nationally recognized university in Nebraska known for its leadership in higher education offering undergraduate and graduate programs through three colleges. The university is committed to excellence, innovation and offering each person in its community a unique sense of belonging.
Prior to Venminder, the university was managing their vendors and contract details in spreadsheets. Joshua Johnson, Executive Assistant for Financial Affairs and HR Assistant at Doane University, provided some insight into their challenges.
“Our contracts were housed in physical locations only, not electronically. The contract details were kept in a spreadsheet, so alerts were manual. This made it difficult to both track and review for proper oversight,” said Joshua.
Solution
Doane University decided to look into Venminder for vendor management software as the platform came highly recommended.
“A new employee at the university used Venminder previously while employed at a credit union and suggested that we take a look at Venminder and it was definitely the best option for what we were looking for. The system was very easy to navigate and user friendly,” Joshua shared.
Result
Since partnering with Venminder, Doane University’s vendor management processes have become much more efficient. Tracking important dates are much easier.
Joshua explained, “Our vendor management process is always evolving but Venminder has enabled us to streamline and make the process much more efficient for all parties involved.”
The Doane University team was able to get up to speed on the Venminder platform quickly.
“Due to how user friendly and easy it is to navigate the system, our product managers don’t require much training to figure out how to use it, which is nice.”
Use of Venminder has even saved the university time and provided a return on investment (ROI).
“Venminder has also saved us time by allowing us to quickly find and review contracts during renewal periods. Also, Venminder has paralegals on staff who aid in reviewing contract terms which has in turn brought a ROI.”
Joshua has a favorite system feature that he feels makes a world of a difference in his processes.
“My favorite feature is the Venminder reporting. Without the monthly contract report that Venminder provides, I’d have a much more difficult time tracking upcoming notification deadlines. It helps a lot. Overall, my entire experience with Venminder and their customer support has been excellent.”
As an added bonus, the university has found Venminder’s educational resources, like the online community, to be a fount of industry knowledge.
“The Third Party ThinkTank online community has been a resource for seeing how other organizations have dealt with similar issues.”
